Submitting Payroll

Submitting Single Touch Payroll is easy with sodaPAY as we only require you to capture the bare minimum amount of data required to make your STP submissions.

Current Payroll

This screen allows you to enter the payment details for the current payroll.

The pill at the top shows the start and end dates for the payroll. Tapping on the editEdit Icon will present a dialog to allow you to change the payroll start and end dates. You may wish to do this if you have made an out-of-cycle payment.

A Pay Date must be selected before submitting the payroll by tapping on the todayCalendar Icon and choosing and choosing an appropriate date.

By default this screen shows all of your current employees. If you wish to process a payment for an ex-employee you can do so by enabling Show Ex-Employees.

To submit a payroll tap on the sendSend Icon. If you don’t need to pay anyone in this payroll then tap the sendSend Icon without entering any payroll data.

Once you have submitted a payroll it will be greyed out and will be no longer editable. The progress bar at the top of the screen will become animated.

Tap the content_copyCopy Icon to copy the payroll data for all employees paid in the immediately prior payroll.

The ATO requires that we wait at least 60 seconds before checking if the payroll has been processed. Once you have submitted a payroll you can close sodaPAY and you will receive a notification when the payroll is processed.

Element Cards

Element Cards contain three key pieces of information:

  1. Element Name which identifies to the ATO the purpose of the payment.
  2. Amount paid in this pay period. This is the information you’re required to input. This can be negative.
  3. Year-To-Date (YTD) Amount which the sum of all payments for this element in this financial year. This is the actual value submitted to the ATO and is calculated whenever you change the amount. This cannot be negative.

touch_appSingle Tap an element to update it’s value.

touch_appLong Tap an element to delete it. You cannot delete an element that has already been paid in this financial year as the ATO requires the element to continue to be submitted. If you submitted an element in error then you can enter a negative Amount to reduce the YTD Amount to zero. The zero value will be submitted to the ATO.

touch_apptouch_appDouble Tap an element to view the element information dialog.

Employee Drop-down Menus

Tap the addPlus Icon next to the employees name to open the drop-down menu for Allowances (including to add Other Allowances).

Tap the removeMinus Icon next to the employees name to open the drop-down menu for Deduction.

Tap the more_vertMenu Icon next to the employees name to open the drop-down menu for them.

This menu allows you to:

  • add other elements to an employee, or
  • copy this employees last pay.

You can add one of each element to an employee. If an employee already has a particular element then it will not show in these lists.

Tapping on Copy Last Pay from this menu will copy last pay where the employee received payment. You can make an changes you need to after the pay has been copied. This option will only be available if the employee has been paid previously.

Element Information

touch_apptouch_appDouble Tap an element to view the element information dialog.

This dialog will show you the general guidance provided by the ATO for each element.

If you are uncertain how to classify earnings then please contact your tax accountant for assistance.

Delete an element

touch_appLong Tap an element to delete it.

You cannot delete an element that has already been paid in this financial year as the ATO requires the element to continue to be submitted.

If you’ve made submission with an element in error then you will need to make adjustment so that the elements YTD Amount is zero. The element will continue to be submitted with the zero value for the rest of the year.